Triangle Global Health Consortium

Associate Director, Contract Management Services

FHI 360
Durham, North Carolina, United States
12 days ago

Description

Provide leadership and technical expertise in contracts and grants support. Responsible for strategic direction and support for a team(s) of contracts professionals that negotiate and coordinate a sophisticated contract portfolio including prime awards (contracts, cooperative agreements, grants), sub-awards (both acquisition and assistance), and associated non-monetary agreements (memoranda of understanding, confidentiality agreements, etc.). Provide solutions-oriented support to FHI 360 programs including interpretation of award terms and conditions and effective and appropriate use of sub-award instruments and other tools. Facilitate compliance with donor requirements and regulations and FHI 360 policies and procedures throughout prime and sub-award life cycles.

Accountabilities:

  • Manage and provide leadership, training, mentorship and support to contracts staff in all aspects of contracts administration/management.

  • Provide contract and regulatory interpretation and analysis to other administrative and programmatic departments, especially those areas related to compliance and risk mitigation.

  • Support compliance with U.S. Government (USG) contracting requirements by researching changes in USG regulations and advising on appropriate corporate implementation or response.

  • Act as contractual liaison to internal and external constituencies, collaborators, donors, etc., as necessary.

  • Keep Director advised of contract performance and management issues.

  • Support compliance audit activities and sub-award quality control review processes.

  • Provide technical assistance and support to direct reports and other divisions/departments as appropriate.

  • Assist Director in identifying training and capacity-building needs to ensure that contracts functions are consistent and compliant across the global organization.

  • Develop templates, tools and training materials. Deliver domestic and international training as necessary and provide support to local and regional trainers.

  • Assist Director in development, management, implementation and evaluation of appropriate systems, services, and processes as assigned. Identify and implement “best practices,” as appropriate.

  • Actively participate and coordinate planning and status meetings to ensure accurate implementation of services.

  • Assist Director in development and evaluation of unit/division/departmental goals and/or objectives, proposals, reports, etc., as it relates to organization’s strategic plan and priorities.

  • Supervise the work of other assigned staff as needed, including planning, assigning, scheduling and reviewing work, ensuring quality standards.

  • Manage the selection, development, and evaluation of assigned staff and budgets including recruitment, establishing performance expectations, conducting performance assessments, and recommending personnel action based on performance.

  • Perform other related duties as assigned.

Applied Knowledge & Skills:

  • Ability to work independently on several projects with minimal direction.

  • Ability to identify, analyze, and resolve sophisticated issues.

  • Outstanding written and oral communication skills.

  • Requires seasoned negotiation and technical review skills regarding contract terms and conditions.

  • Sensitivity to cross-cultural communication issues and cultural diversity, including understanding of the political and ethical issues in research and international program areas.

  • Knowledge of budgets and contracts.

  • Microsoft Word and Excel software skills.

Problem Solving & Impact:

  • Manages extremely sophisticated problems in which analysis of situation requires an in-depth evaluation of all factors.

  • Interacts with donor/client with minimal direction.

  • Manages problems of diverse scope in analysis of situations which requires a review of all factors.

  • Exercises independent judgment in selecting methods and techniques to acquire solutions (and process improvements).Outcome oriented for projects.

  • Figures out specific tasks that need to be done to meet certain goals and objectives.

  • Achieves quality and timeliness goals for projects.

  • Identifies potential process inefficiencies and improvements.

  • Errors could result in loss of client confidence and damage to donor/client relationships.

  • Errors could impact organizational funding.

  • Errors could result in increased staff turnover.

Supervision Given/Received:

  • Supervise, train, coach and mentor contracts department staff on all activities above and assume responsibility for their performance in the execution of their duties as assigned.

  • Works in team environment as a mentor and leader.

  • Leads team activities.

  • Customer orientated with the customer being defined as client staff and all employees including project team members.

  • Supports performance management and professional development of direct reports, including ongoing feedback, mentorship, and career support.

  • Minimal direction required.

  • Team leader with demonstrated abilities to develop ways to increase collaboration and support.

  • Considered a subject matter authority.



Requirements

Education:

  • Bachelor's degree or International Equivalent in Business Administration or related field.

  • MBA or JD desireable.

Experience:

  • Minimum of 8+ years’ experience in a position of contracting authority (or equivalent experience) in either the Federal Government acquisition process or a Non-governmental Organization (NGO).

  • Requires significant experience (5 years minimum) reviewing, negotiating and managing donor-sponsored awards, especially those from USG agencies, not-for-profit foundations, and multilateral development organizations such as ADB, UNICEF, UNDP, UNFPA.

  • Extensive knowledge of USG acquisition and assistance regulations and guidelines, including US Office of Management and Budget (OMB) circulars; US Agency for International Development (USAID) Automated Directives System (ADS); NIH Grants Policy Statement; Code of Federal Regulations; Federal Acquisition Regulations (FAR) and Agency supplements such as USAID's Acquisition Regulations (AIDAR) and Health and Human Services Acquisition Regulations (HHSAR).

  • Expertise in USG acquisition and assistance processes.

  • Expertise in GSA contract administration preferred.

  • Demonstrated leadership ability.

  • Previous management experience.

  • Read, write and communicate in English.

  • Fluency in Spanish, French, or Portuguese preferred.

Job Information

  • Job ID: 59827384
  • Location:
    Durham, North Carolina, United States
  • Position Title: Associate Director, Contract Management Services
  • Company Name: FHI 360
  • Job Type: Full-Time
Jobs You May Like